Programs Submission Response: Cost Share Software Enhancements

ISSUE # 1:
Cost Share Software – when terminating an FSA-848, why can’t we use a Search function for that process? A search feature has been built in for all other functions in that software but the Terminate/Reinstate. You have to scroll through all of the 848’s in the system.

FACTS:
When terminating an FSA-848, you have to scroll through all pages of 848’s to find the one you need, by scrolling from 2013 forward. All other functions that have a search feature, you can enter either the source contract, application number, or producer’s name.

SOLUTIONS:
Build a search feature in the Terminate/Reinstate section of Cost Share Software.

NATIONAL OFFICE RESPONSE:
Users currently have the ability to use the search function when terminating an FSA-848.  Users need to be sure they are utilizing the Agreement Search located near the bottom of the left navigation menu under the Agreement Maintenance header and not the Application Search located near the center of the left navigation menu under the Cost Share header. When an agreement is located using the Agreement Search, a terminate or reinstate process link is contained in the Links column of the search results. Whether that link is a terminate link or a reinstate link depends upon the status of the agreement that is selected. 

It would appear that the user(s) who submitted this question may be unfamiliar with the difference between the Application Search and the Agreement Search. If the Application Search is used to access an agreement, no link to the terminate or reinstate process will be displayed. The results of the end user satisfaction survey that was recently conducted contained several similar comments, so it appears there may be widespread misunderstanding of the difference between the two searches. In an attempt to clarify the differences this topic was covered during a conference call with State Conservation Specialists on July 20, 2017. Specialists were provided with a document explaining the differences between the two searches and were asked to cover this topic with users in their states.


ISSUE # 2:
When revising 848’s in CSS, we are unable to remove a component code. So if NRCS originally marked code 6DP ($17.26/ac) on the component code but it should have been 6SOP ($11.98/ac), we are unable to remove that 6DP code which would also de-obligate the funds for 6DP.

FACTS:
Our only option is to add the corrected component code and then zero out the dollar amount to de-obligate the funds for the incorrect component. However, the incorrect information (unnecessary component) will still appear on the 848.

SOLUTIONS:
Add capability to CSS to allow for us to remove a component code from the 848.

NATIONAL OFFICE RESPONSE:
Prior to approval of the FSA-848, components can be deleted from incomplete applications.  Additionally, components can be removed from applications with a status of complete if the application is first un-submitted to return it to an incomplete status. However, as you indicate, the current design of CSS does not permit removal of a component after approval of the FSA-848. Users who completed the end user satisfaction survey also expressed the desire to have the ability to remove a component from an agreement. Due to limited funding and resources for software enhancements it is not expected that the ability to remove a component will be added to the existing CSS. However, this suggestion is appreciated and will be considered as work is undertaken to redesign the cost share process in new software that will be created.