Programs Submission Response: AD-1026 First Time Filers

ISSUE #1:
3-PL Rev. 2 procedure regarding 1026 first time filing is unclear.

FACTS:
Par. 25C of 3-PL, Rev 2. states the first time producer filing AD-1026 field is “used to indicate whether the producer is filing an AD-1026 for the first time.” However, PL-268 announced this new field and update to the web subsidiary application. PL-268 states the flag should be YES “when the producer certifies this is their first time filing…as described in AD-1026, box 8A.” COF should not be entering YES for first time filing UNLESS the provisions of box 8A are met. 3-PL, Rev.2 is not clear on that.

SOLUTION:
Amend 3-PL, Rev. 2 to include reference to Box 8A for the first time filing flag, perhaps cross reference between 3-PL and 6-CP.

NATIONAL OFFICE RESPONSE:
We have discussed this request and agree to update 3-PL Rev 2 paragraph 25C with additional instructions for the AD-1026 First Time Filer in the next 3-PL Rev 2 amendment.

The following will be added to 3-PL Rev 2 paragraph 25C under the explanation for “First Time Producer Filing AD-1026”:

“Users shall update the AD-1026 First Time Filer to “Yes” and enter the AD-1026 First Time Filer Date when the producer certifies this is their first time filing AD-1026, have FCIC reinsured crop insurance, and are subject to HELC and WC provisions as described in AD-1026, box 8A.”  See 6-CP Subparagraph 335C For additional information.”