NASCOE News Flash: Hiring Plan and Workload Tool Presentation

Dennis Ray, NASCOE PresidentIf you have been following our NASCOE updates, you know that the hiring plan for FSA to bring on over 1,039 FTE’s was approved a few weeks ago. Recently, 400 of the 1,039 were allocated to the states and most, if not all, will have been advertised by the time you read this update. An additional 400 are scheduled to be hired in August and the balance in September and October. These hires are in addition to the 150 approved in February and the 175 temporaries that were allocated to states. It is important to note that the 1,039 FTE’s include positions at all levels of FSA, not just the county level. NASCOE welcomes and supports the hiring of permanent employees.

State Executive Directors were recently given their state ceiling numbers for FY-18. National ceiling numbers are driven by budget and allocations. NASCOE has been advocating for a workload tool ever since 126 offices were closed without any consideration to workload during the last round of office closures. For the past few years FSA has had a working group develop a workload tool and staffing model. NASCOE requested representation on that working group and NASCOE, along with the other employee associations, have been part of that process. While the tool developed by the working group will never be perfect, it is the closest method of determining workload that we have seen since we stopped doing work measurement.

The FY-18 staffing numbers are the first to be allocated using the new staffing tool. As mentioned earlier, the budget sets the number of employees we can have on board. The staffing tool is used to determine where those employees are needed. The workload tool counts metrics in 25 programs and the corresponding time recorded in Activity Recording System is used to calculate processing rates that can identify efficiencies or inefficiencies. These processing rates are then used to identify where staffing is needed. Even though the workload tool demonstrates a need for increased staffing, there was an overall reduction in fiscal year 2018 ceilings due to the amount of funding to FSA for salaries and expenses. The reduction in ceilings due to the decreased funding was distributed among the states according to analytics suggested by the staffing model.

Workload can fluctuate from year to year based on the programs that are enacted in the farm bill. Due to this fluctuation, we have seen some changes in the approved staffing levels for several states. Since there is an overall lower ceiling in FY-18 those changes have been amplified in some states. NASCOE has advocated and will continue to advocate that the workload data should be transparent and available to the county level so that FSA employees in the field can see how and why decisions are made.

NASCOE is aware that some states have taken a significant hit on staffing levels based on the changing workload data and the staffing model. We also know that due to the changing workload and staffing model other states staffing levels have increased. It is also our understanding that if unrestricted by budget the workload tool shows the need for more employees than what the budgeted FY-18 ceiling allows.

In August, at the National Convention, management will provide a demonstration of the workload tool and staffing model during a presentation to members at the general assembly. NASCOE hopes membership will take this opportunity to learn about the tool and the results it produces. As we move forward, NASCOE will keep telling our story to members of Congress and working with our legislative consultant to secure the highest level of appropriations that we can for County Offices.

Respectfully submitted,
Dennis Ray
NASCOE President