NASCOE’s By-Laws dictate the Secretary shall keep an accurate record of all transactions of the Association, including minutes of all meetings of the Board of Directors and Executive Committee. The By-Laws also state that the Secretary shall give an annual report to the Association. NASCOE’s Executive Policies state the Secretary’s Report should contain information pertinent to the NASCOE year, including but not limited to: a list of Officers, Executive Committee, National Chairs, and Board of Directors; material and financial assets of the association; Negotiation Items; budget information; and Executive Committee minutes. Additionally any changes to NASCOE’s Constitution and By-Laws, the NASCOE Travel Policy, the Executive Committee Policies, or other major revisions of policies or procedure should be included. The Executive Policies also state that the Report is to be posted on the NASCOE website. The 2020-2021 Annual Report has been compiled according to policy and formatted similarly to recent years.
Training County Committee members to properly and effectively carry out their roles and responsibilities is a foundational part of county office program delivery. Last fall, the FSA National Office asked NASCOE, along with the National Association of District Directors (NADD) to be part of a working group to revise the existing County Committee Orientation training material which was created in 2010. The group revised and updated the training material.
On October 16, 2020, national notice AO-1763 was issued. The notice released the newly created COC training material which the task force had developed. Further, the notice provided for the following:
Mandatory use of the revised material by all States
Requirement of States to continue to record the completion of training in Ag Learn
Revised training materials
Materials located on the DAFO SharePoint site:
It is imperative newly elected and appointed COC members receive basic orientation and training as soon as possible after being elected. Although States were not instructed or given a timeline to have training complete, it is important for COC members to receive proper training to effectively carry out their respective roles and responsibilities, as well as understand the history and importance of the COC system.
NASCOE urges all county office staff (COC’s, CED’s and PT’s) to review the updated training material at upcoming COC meetings this year. Completing the training will help COC members reinforce an understanding of their responsibility to the county office, agency and farmers and ranchers in their respective counties.
MorganLimmerNational County Office Advocacy ChairINTERNET
As we begin 2021, we continue to be faced with unprecedented times, which often make our job in the county office more difficult. We have been challenged to find new, innovative ways to reach our producers, carry out and meet program deadlines, as well as conduct COC meetings, in a safe and healthy manner.
COC meetings are considered mission critical and should continue to be conducted according to COVID-19 protocol either remotely or where feasible, in service centers or other suitable locations where proper social distancing can be achieved. As a reminder, according to 16-AO (Rev.3) paragraph 176 E, more than one-half of the members or alternates serving for them are required as a quorum to conduct official committee business. When official business is being conducted, COC members must be paid according to 27-PM. This requirement encompasses all types of meetings including in-person, teleconference or virtual.
When elected, COC members are given authority to carry out certain statutory and regulatory functions and responsibilities. The National Association of Farmer Elected Committees (NAFEC) has worked to compile various COC functions and responsibilities from federal statutes, federal regulations, and FSA handbooks in one document. A link to the compilation is located below. We encourage you to access this document for your reference and review.
NAFEC is an employee association for current and past COC and STC members. NAFEC’s mission is similar to the mission of NASCOE. Anyone who wants to support NAFEC can join as an associate member. More information about NAFEC can be found at https://www.nafecfsa.com/.
The NASCOE County Office Advocacy Committee works with NAFEC to protect, enhance, and provide continual education for the farmer-elected committee and county office system for the betterment of NASCOE’s membership, county office FSA employees, and the agricultural communities we serve. If you have any questions, please reach out to Morgan Limmer, County Office Advocacy Chairperson at .
County Committee (COC) ballot counting is behind us, but organizational meetings are upon us. As you have your organizational meeting this month, it is a good time to talk about the National Association of Farmer Elected Committees (NAFEC).
Since 1965, NAFEC and NASCOE have jointly worked to support the COC system of government. NAFEC officers and directors from all across the U.S. regularly visit and work with NASCOE’s leaders on issues and concerns that require working with FSA Management at the state and national level. Working on behalf of FSA COC’s and FSA County Office Employees, NAFEC and NASCOE can jointly accomplish more, for the benefit of agriculture.
Strong membership is one way to ensure goals are met. As your office has their organizational meeting, we urge you to put NAFEC on your agenda. Inform your COC about the association out there that can be a powerful ally. With NAFEC on their side, your COC is protected, reinforced, and strengthened.
Today you are receiving a NAFEC membership packet and a fact sheet with more specific information concerning NAFEC and the COC system. NAFEC believes in our COC system of government and is committed to keeping it strong, useful, powerful, and meaningful. We encourage you to make it a point to include NAFEC on your January COC meeting agenda. If you have any questions, please reach out to Morgan Limmer, County Office Advocacy Chairperson at
MorganLimmerNational County Office Advocacy ChairINTERNET
This NASCOE County Office Advocacy Committee (COAC) Committee update provides membership with brief, but important updates and reminders concerning COC elections, ballot counting and COC involvement with the National Association of Farmer Elected Committees (NAFEC).
We understand this is a busy time and we are all preparing for COC elections and ballot counting during unprecedented times. This is certainly no easy task. Moving forward, county offices will bring new COC members on in January. As always, informing and educating our new and old COC members about NAFEC is important. NAFEC is the employee association for County Committee members. NAFEC represents committee members just like NASCOE represents county office employees. As a reminder, NAFEC handles numerous issues for not only County Committees, but also County Office Employees across the nation.
Recently, NAFEC has stressed the importance of conducting ballot counting in a safe manner, while also following the processes outlined in statue, regulation, and handbook policy. The attached letter from NAFEC, is a great example of what NAFEC is doing for COC members, while highlighting their concerns, as we prepare for COC elections and ballot counting in the coming days. Please continue to look for future bulletins concerning NAFEC and other information prior to January Organizational Meetings. As always, if you have any questions, please reach out to the NASCOE County Office Advocacy Committee by emailing .