NASCOE Shutdown Furlough Page Updated January 10, 2019

As noted in President Dennis Ray’s update of Friday, January 4, 2019, a Shutdown Furlough Information page has been created on the NASCOE website. The Furlough Information page will be updated throughout the shutdown as NASCOE leadership receives information.  The page is NOT intended to replace agency guidance, but will accumulate information received by NASCOE Leadership regarding the shutdown and furlough. The button can be accessed at www.nascoe.org.

Members are asked to refer any questions to their state association President, who will forward to NASCOE leadership through the Area Executives.

Information that has been updated / added to this page:

  • National Finance Center Bulletin – Employee Personal Page (EPP) Password Resets During the Government Shutdown.

To view this information and other previously acquired information, please visit the Shutdown Furlough information page on the NASCOE website.

The page may also be accessed directly at:
https://nascoe.org/furlough-guidance-for-nascoe-members/

If you haven’t done so already, please follow the NASCOE website by visiting www.nascoe.org and entering your home email address in the “Follow blog by email” box.  On Facebook, enter @NASCOENews in the search box to find and “Like” the Nascoe News page.

NASCOE News Flash — PP26 Concerns

Dennis Ray, NASCOE President

Good evening everyone,

I received the email below a few minutes ago from Deputy Administrator of Field Operations in WDC.  The email was distributed to state offices earlier today and addresses PP 26 concerns. 

Dennis Ray
NASCOE President





SEDs/AOs/EOs –

Guidance was emailed to FSA State and County level staff this morning by the FPAC Business Center.  We have had several questions related to the ‘Partial Exempt Employees’ portion of this document and how it relates to FSA CO non-federal employees.  As you are aware FSA CO non-federal employees were funded for the first week of pp 26 and on ‘furlough’ for the second week of pp 26.  Prior to shutting down, FSA CO non-federal employees were directed to complete their work-hours for the first week of pp 26, but not to input anything in WebTA for the second week of pp 26. 

At this time, despite confusion with the interpretation of the attached T&A Submission Guidance, FSA CO non-federal employees should NOT be accessing the WebTA system or loading any transaction codes (TC) into their T&As.  No action is needed by FSA CO non-federal employees, their supervisors, local timekeepers or State master timekeepers for pp 26.  FPAC-BC-HRD staff is taking necessary actions to complete PP 26 coding and processing for FSA CO non-federal employees.  It is our understanding that FSA CO non-federal employees will be paid, via NFC, for their work-hours the first week of pp 26 and it is anticipated this will occur within the normal payroll cycle.

Thank you,

Peggy S. Browne

Deputy Administrator of Field Operations
USDA FSA

NASCOE News Flash – NASCOE President Update, January 4, 2019

Hello Everyone,

As we go into the weekend without a resolution to the shutdown, our legislative Consultant Hunter Moorhead, has provided an update on where the process is currently. You should be receiving that soon if you haven’t already.  

NASCOE appreciates the answers shared by FSA leadership and the Business Center to questions we submitted last week as the shutdown began, however we know that many questions remain.  While there isn’t much new information to pass on, we will try to share what we know.

  • PP 26 pay status.  Information provided last week indicated that PP 26 would process on schedule for the time the agency was funded.  As of right now we have not received guidance on the logistics of how that will work.
  • The FAQ document provided in the email from the Secretary’s Office has some good information.  If you did not forward that to your home email, a copy of it will be posted to the NASCOE webpage.
  • NASCOE will continue to monitor both congressional and departmental developments.  Hopefully there will be more information to share soon.
  • The NASCOE webpage is being updated to include links to the OPM webpage that contains information on the lapse in funding, including information on unemployment resources. Since each state is different NASCOE will provide the link from OPM as opposed to trying the provide specific answers.
  • The NASCOE webpage is in the process of adding a page devoted to furlough and shutdown information. That should be done by the morning of January 5th and our publicity chair will send out an update when that page is live.

As we wait for further guidance, please continue to send your questions up through your state presidents and area execs.  We will forward those questions to leadership for their review and response. As unusual as this shutdown has been, answers are difficult to come by. As mentioned above the NASCOE webpage will post all available information so please follow www.nascoe.org for the latest updates.

Dennis Ray, NASCOE President

Furlough Update – December 28, 2018

Dennis Ray, NASCOE President

Many questions still remain about the furlough and how to proceed. I have just received the following information from the FPAC Business Center and FSA leadership.

Dennis Ray
NASCOE President

  1. Coding time — The county employees should code their timesheets for days worked, holidays on December 24 and December 25, as well as any leave taken between December 26 and December 28 before the furlough which takes effect at close of business on December 28. Once we have guidance from the Department’s Office of Human Resources Management and the U.S. Office of Personnel Management (OPM) regarding timesheet coding for the furlough days, we will provide guidance from the FPAC Human Resources Division. Keep in mind there may be legislation enacted to pay employees for the days they were furloughed.
  2. Retirements — Per OPM regulations, regardless of whether there is a furlough, retirements are retroactive to the date employees make them effective. Employees will also not lose any leave over 240 hours, as it may be restored.
  3. Salaries — PP 25 salaries will be paid on schedule. PP26 paychecks for exempt employees will be paid on schedule. Exempt employees, per the Department’s Office of Human Resource Management (OHRM), will not have to wait to be paid until the furlough is over.
  4. Leave — Leave taken while county employees are still funded is treated just like leave taken under normal funding – “business as usual”. Any scheduled leave on a furlough day is cancelled and the hours are treated as furlough time.
  5. Shutdown procedures — The instructions for orderly shutdown were in the attached letter which the county employees received on the morning of Wednesday, December 26, 2018.
  6. Furlough letter — The official furlough notice was provided on Wednesday, December 26 and the FPAC Human Resources Division will not be issuing another letter to county employees. The furlough begins at close of business on Friday, December 28, and employees can either complete shutdown activities today before they leave (December 28) or come into the office on Monday, December 31 to do so. If they cannot come into the office, the shutdown procedure can be completed upon their return to the office.
  7. Services to the Service Center — I do not know whether services will be affected at service centers. Here in Washington, DC, even though folks are working in this building, we have no services, such as trash pickup or cleaning.

NASCOE News Flash – Shutdown Update: December 21, 2018

As you are all aware, the agency has begun planning for a potential shutdown in case there is a lapse in funding.  The National Office conducted a conference call Friday afternoon with the employee associations to discuss the current status of the shutdown and to explain how employees would be affected going forward.  I would like to share some of the main points from the conference call.

  • Non-Federal CO employees and Federal GS employees are funded separately.  Due to carryover funds from previous appropriations Non-Federal CO employees will continue to work if a partial shutdown occurs and GS employees will not.
  • It is estimated the FSA has enough carryover funds for CO employees to work 4-6 days.  It is our understanding that Monday and Tuesday holidays will take up 2 of those days.
  • NRCS has more unexpended funds than FSA and they will remain at work longer than CO FSA employees if there is an extended furlough.
  • Unlike previous furlough situations, employees on leave will NOT be required to come in when the furlough begins to sign a letter of acknowledgement.  Employees will be able to do that on the first day after their scheduled leave.

Please be assured that NASCOE is constantly monitoring the situation, both with the agency and Congress.  Our legislative consultant and legislative committee have been sending out updates as they happen.  Please take this opportunity to reach out to your state associations to make sure you are on their distribution lists.  Also follow NASCOE News for Facebook and the NASCOE webpage for updates.  We will be posting any new information as it becomes available. 

Respectfully submitted,

Dennis Ray
NASCOE President

https://nascoe.org/wp-content/uploads/2018/12/NNF_Shutdown_update_2018_1221.pdf

NASCOE Legislative Update – – December 17, 2018

Appropriations Update

NASCOE Legislative Consultant Hunter Moorhead

The House and Senate Appropriations Committees continue to negotiate the final spending package before the December 21 deadline. We expect the Senate will soon release a new draft bill for full Senate consideration. In addition, Senator Schumer and President Trump will meet again tomorrow to discuss funding for the immigration/border wall. We hope the two will agree to a pathway forward for funding the government.

Do we know if the government will shut down? We currently believe the government will not shutdown. However, the President is the only person who will decide to sign or veto any agreement. We are hopeful he will signal support following introduction of the Senate omnibus appropriations bill.

NASCOE is constantly monitoring developments with this funding bill and we are committed to providing timely updates when new information becomes available.

FY19 Appropriations Bill Update–v.121718

President’s Update – September 2018

Dennis Ray, NASCOE PresidentIt has been a busy past few weeks since our last update. We had a very successful National Convention in Sioux Falls, South Dakota. The South Dakota Association worked very hard to provide a great experience for the several hundred attendees. I would like to take this time to thank a few of the folks that made the convention such a success. Becky Zirpel, Joel Foster and Larry Olson, along with the entire South Dakota Association, went above and beyond to host the 59th National Convention and we thank them for their efforts. I would like to thank Randy Tillman and Jamie Garriott for their many hours of hard work and their usual tremendous job in providing the audio and visual support.

The convention was very well attended by National Office leadership, including Undersecretary Bill Northey, Administrator Richard Fordyce, Associate Administrator Steve Peterson, Deputy Administrator of Field Operations Peggy Browne and Deputy Administrator of Farm Programs Brad Karmen. Also attending for FSA were Linda Treese, Trina Brake and Kathy Sayers. FPAC business center was represented by Terri Meighan and Darren Ash. Rebecca Dudley and Ameer Ali, from the Managerial Cost Accounting Team presented information on the workload tool and Optimally Productive Office dashboard. Steve Stark was also present and demonstrated the farmers.gov portal. Members were provided a 2-hour question and answer session where they could ask the panel questions that were on their minds. The notes from the Q & A are currently in WDC being reviewed and vetted for accuracy by those who answered the questions. Q & A notes will be posted to the NASCOE website as soon as they are received back from WDC. We thank the national office for being generous in approving travel for so many people to attend our convention. It is very beneficial for our membership to have that opportunity to network with our national leaders.

NASCOE leadership recently held our organizational meeting in Manhattan, Kansas site of the 2019 national convention. KASCOE is preparing for a great convention next year. It will be a great site for the convention and I hope folks begin planning now to attend. At the meeting, we reviewed the challenges for the upcoming year and discus sed our plans for addressing those concerns. We also spent one day working with national committee chairs and setting goals and action plans for meeting those goals. We also discussed the status of the Farm Bill and funding for FY-2019.

Based on information provided by our legislative consultant, it doesn’t appear that the Farm Bill will be passed before the current bill expires on September 30th. There are several items that have been agreed upon, but the nutrition title remains an issue. Committee conferees have been named and NASCOE is watching a couple items that are important to our membership and will need to be resolved in the committee before the bill goes to the full congress for approval. The results of the midterm elections could determine if the current bill is considered as is when Congress returns after the election or if the bill is revised.

Funding for the FY-19 has not been passed as of the date of this article. It appears likely that the ag approps bill will be included in a minibus scheduled to be voted on Friday, September 28th, which would provide a continuing resolution funding us until December 7, 2018. While the exact funding level is not known, indications have been positive regarding the amount provided FSA. We will continue to monitor the farm bill and funding issues and will provides updates through our legislative committee as they occur.

NASCOE is following up on a few items raised at the national convention such as the acreage reporting dates for perennial forages, increasing the number of activation sites for resetting lincpass cards and the late filed deadlines for acreage reports. We are currently trying to schedule a meeting with management to work on these and other pressing issues. We will provide updates to these efforts as we can. In the meantime, please feel free to contact any of your NASCOE leaders if you have any issues or concerns.

NASCOE News Flash: Meetings with FSA Management July 8-11, 2018

Dennis Ray, NASCOE PresidentNASCOE Vice President Brandon Wilson and I traveled to Washington, DC July 8-11, 2018 to meet with management. The purpose of the trip was to complete a holdover negotiation item from our April meeting, consult on several items that had been submitted by members during the negotiation process and to get an update on the workload tool and staffing model. We had three full days of meetings and want to thank Administrator Fordyce and his leadership team for their open doors and the willingness to meet and discuss items of concern. I will not have enough space in this article to fully discuss every topic we worked on during the trip. I will however, try to highlight as much as we can.

We were able to meet with Administrator Fordyce on a couple of occasions. The first meeting was with DAFO staff members, Acting Associate Administrator Peterson and contractors who were working on the staffing model and workload tool. This meeting was designed to give NASCOE leadership a deeper look into the Staffing Model, Optimally Productive Office (OPO) Model and the workload analytics which are used to fuel both models. We were also shown how the SED’s can use the various resources contained in the tool to analyze their state as they and their leadership teams determine where staffing in most needed. NASCOE membership will have an opportunity during the general session on Thursday of the National Convention to see a presentation provided by DAFO on the Staffing Model and Optimally Productive Office.

The second meeting with Administrator Fordyce and his team focused more on the concerns that NASCOE has heard from membership. These concerns include the lack of workload/staffing information shared by some states, an update on hiring and staffing, clarification on backfilling internal hires and the upcoming farm bill. When asked about the Staffing Model and OPO being available for all employees to see, Mr. Fordyce explained there are future enhancement planned and until that is completed, the SED’s have been asked to not share the tool itself. However, it should be noted that SED’s are not restricted in discussing and sharing FY18 ceilings and the workload analytics with all employees. State associations are encouraged to work with their SED about the availability of the data.

While we were in town, the Administrator and his senior staff were meeting in preparation of the next release of hiring, which will include backfilling vacancies created by an internal hire. We also discussed the money that was designated in the omnibus appropriation for hiring up to 200 FLOTS. That money was earmarked for FY18 and FY19 and any money not spent by the end of FY-19 will be forfeited by the agency. We also discussed the upcoming farm bill and comparisons between the house and senate versions.

There were many consultation items including revising data collection forms, revising and creating reports, requesting training and updating software. NASCOE met with several people representing several divisions on these consultation items. We also met with the Office of External Affairs to negotiate the remaining item from the 2018 negotiation session. These were productive meetings and we will try to give updates in future communications as these items progress to resolution.

I would like to close this update with some final comments about the 2018 National Convention coming up in Sioux Falls, SD. We have a tremendous agenda planned for you with attendance by Undersecretary Northey, Administrator Fordyce, Acting Associate Administrator Peterson, Acting DAFP Brad Karmen, Acting DAFO Linda Treese, FPAC CIO Darren Ash, FPAC Business Center Chief of Staff Terri Meighan and DAFO nominee Peggy Browne. I know that the time until the convention is short, so I hope you have already made your plans. The South Dakota Association has worked tirelessly to make this an experience not to miss. Hope to see you there.

Respectfully submitted,
Dennis Ray
NASCOE President

Link to Printable Version

NASCOE News Flash: Hiring Plan and Workload Tool Presentation

Dennis Ray, NASCOE PresidentIf you have been following our NASCOE updates, you know that the hiring plan for FSA to bring on over 1,039 FTE’s was approved a few weeks ago. Recently, 400 of the 1,039 were allocated to the states and most, if not all, will have been advertised by the time you read this update. An additional 400 are scheduled to be hired in August and the balance in September and October. These hires are in addition to the 150 approved in February and the 175 temporaries that were allocated to states. It is important to note that the 1,039 FTE’s include positions at all levels of FSA, not just the county level. NASCOE welcomes and supports the hiring of permanent employees.

State Executive Directors were recently given their state ceiling numbers for FY-18. National ceiling numbers are driven by budget and allocations. NASCOE has been advocating for a workload tool ever since 126 offices were closed without any consideration to workload during the last round of office closures. For the past few years FSA has had a working group develop a workload tool and staffing model. NASCOE requested representation on that working group and NASCOE, along with the other employee associations, have been part of that process. While the tool developed by the working group will never be perfect, it is the closest method of determining workload that we have seen since we stopped doing work measurement.

The FY-18 staffing numbers are the first to be allocated using the new staffing tool. As mentioned earlier, the budget sets the number of employees we can have on board. The staffing tool is used to determine where those employees are needed. The workload tool counts metrics in 25 programs and the corresponding time recorded in Activity Recording System is used to calculate processing rates that can identify efficiencies or inefficiencies. These processing rates are then used to identify where staffing is needed. Even though the workload tool demonstrates a need for increased staffing, there was an overall reduction in fiscal year 2018 ceilings due to the amount of funding to FSA for salaries and expenses. The reduction in ceilings due to the decreased funding was distributed among the states according to analytics suggested by the staffing model.

Workload can fluctuate from year to year based on the programs that are enacted in the farm bill. Due to this fluctuation, we have seen some changes in the approved staffing levels for several states. Since there is an overall lower ceiling in FY-18 those changes have been amplified in some states. NASCOE has advocated and will continue to advocate that the workload data should be transparent and available to the county level so that FSA employees in the field can see how and why decisions are made.

NASCOE is aware that some states have taken a significant hit on staffing levels based on the changing workload data and the staffing model. We also know that due to the changing workload and staffing model other states staffing levels have increased. It is also our understanding that if unrestricted by budget the workload tool shows the need for more employees than what the budgeted FY-18 ceiling allows.

In August, at the National Convention, management will provide a demonstration of the workload tool and staffing model during a presentation to members at the general assembly. NASCOE hopes membership will take this opportunity to learn about the tool and the results it produces. As we move forward, NASCOE will keep telling our story to members of Congress and working with our legislative consultant to secure the highest level of appropriations that we can for County Offices.

Respectfully submitted,
Dennis Ray
NASCOE President

NASCOE News Flash – Hiring Update

NASCOE President Dennis RayI hope this note finds you well as can be during these challenging times. Many of you have been working hard for your farmers and ranchers with limited staffing which has challenged your ability to get the job done. I would like to share some promising news that should help relieve some of those challenges and improve service to our producers.

First, we are aware that FSA has approved the hiring of 400 FTE’s in May-June and states should know soon how those FTE’s will be distributed and their FY18 ceilings. These are in addition to the 175 temporary FTE’s that were recently allocated to the states. Furthermore, the FSA hiring plan that has been approved includes adding another 400 FTE’s in July-August and 239 FTE’s to be added in September and rolling into the next fiscal year. These new hires come after many meetings by the NASCOE officers and the Legislative Team with members of Congress, Secretary Perdue, Undersecretary Northey and Acting Administrator Peterson.

Second, the Secretary appointed Richard Fordyce as the FSA Administrator. Mr. Fordyce is a fourth-generation farmer who served as Missouri’s Director of Agriculture and Missouri’s FSA State Executive Director. I have had the opportunity to talk with Mr. Fordyce about NASCOE and look forward to working with him in his new position.

NASCOE welcomes and appreciates the hiring plan announced and recognizes the positive impact it will provide our producers and members. Going forward, NASCOE will continue to tell our story and use our resources as we work to improve the working environment for our members.