CRM – Farm Records Software Update

This morning, Web Transmittal 664 was posted. Below is an overview of the software updates implemented over the weekend:

Display Improvements:

The Farm Record’s Recent items on the left navigation has been changed to display the Admin County-Admin State-Farm Number instead of displaying the IBase number:

The Field Level Farm Hierarchy Display has been enhanced to expand upon selection so all field level attributes in the hierarchy can be seen and are not truncated. The farm hierarchy will only expand when a field is selected from the hierarchy list:

Modified Functionality:

The system will now allow a CCC-517 to redistribute bases between tract prior to a CCC-505 when a farm is out-of-balance. This will allow producers to adjust bases between tracts using the wizard before completing a permanent base reduction for the farm. This was an indicated pain point from county office staff and NASCOE.

The system will now calculate the CCC-505 CRP Reduction acres during a tract division. Reduction acres will be prorated to resulting tracts based on the number of CRP cropland acres each tract receives. Users will still need to enter a new CRP contract number in the wizard for the resulting tracts. Subparagraph 309 C, step 13G provides instructions for prorating CCC-505 CRP Reduction acres during a tract division. These steps will be amended with the next handbook update to indicate that the system will now perform the proration calculation in the wizard. All other instructions remain the same.

New Functionality:

Producer notification letters have been added to the “More” dropdown menu. Notification letters for owner and operator changes and boundary/acreage changes can now be generated when required according to 10-CM. The following four types of letters have been included, which are based off the notification letters in 10-CM with some modification to allow for the system generation in CRM:

  • Boundary and Acreage Change
  • Operator Change Notification Letter
  • Owner Change Notification Letter to Current/Prior Owners
  • Owner Change Notification Letter to Operator

Basic steps to generate a notification letter include:

  1. Select the “More” drop down menu → Select “Producer Notification Letters”
  2. Select the Notification Letter Type from the drop down menu
  3. Select the applicable producer
  4. Click “Producer Notification” icon to generate the letter

Additional guidance for the notification letters is forthcoming.
This will be included in the next update to 10-CM.