Delegate Information

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As you may be aware, the NASCOE by-laws dictate that the Board of Directors have an annual meeting to conduct elections in addition to any other normal association business.  While this is typically done during our National Convention, this year’s virtual convention presents some unique challenges.  This announcement is intended to outline the format for this year’s Board of Director’s meeting and provide the tentative date and time for the meeting.

Two delegates from each member state association, making up the NASCOE Board of Directors, will meet via Microsoft Teams on Thursday, August 27, 2020 at 3:00 PM Eastern time.  This will be the conclusion to the 2020 NASCOE Virtual Convention, currently scheduled for August 26 and 27, 2020.  Invites for this meeting will be sent to delegates and EC members only.  Special permission for use of the government computer for this meeting has been approved but is not required.  All attendees will need to be on leave during the meeting.  A phone conference line will be available for any delegates unable to join via Microsoft Teams.  A roll call of delegates will be taken at the beginning of the meeting. 

Business before the Board of Directors are handled via Robert’s Rules of Order.  For this electronic meeting, the following rules apply:

  • Motions submitted in writing. A member intending to make a main motion, to offer an amendment, or to propose instructions to a committee, shall provide the motion in writing to the NASCOE Secretary, preceded by the member’s name and state association.  These will be accepted up until 24 hours before the meeting begins.
  • Display of motions. The NASCOE Secretary shall ensure the display on the NASCOE website of any pending questions (such as submitted motions, resolutions, candidate announcements), and, to the extent feasible, shall cause such questions, or any other documents that are currently before the meeting for action or information, to be displayed until the meeting concludes.
  • Voting. Votes shall be taken by roll call of delegates unless a different method is ordered by the Board or required by the rules.  The chair’s announcement of the voting result shall include the number of members voting on each side of the question and the number, if any, who explicitly respond to acknowledge their presence without casting a vote. Business may also be conducted by unanimous consent.

One of the main orders of business before the Board will be the elections for NASCOE President, Vice-President, Secretary, and Treasurer for the 2020-2021 NASCOE year.  As indicated in the rules above, we are asking that any candidates interested in running for office notify the current NASCOE Secretary prior to the Board meeting.  These will be posted to as received, up until 24 hours before the meeting.  The Board of Directors from each area shall elect their respective Area Executive Committeeperson and alternate during the area breakouts at a time and manner determined by the existing Area Executive but no later than the full Board of Directors meeting.

Additionally, the Board typically considers resolutions in support of NAFEC, RASCOE, and the COC system.  These resolutions have been attached to this announcement for your review. 

Finally, the chair will present any motions, timely submitted as outlined above, and call for a second, discussion, and vote as appropriate. 

Once all business is concluded, the meeting will be adjourned.  Historically the business before the Board has not been controversial and therefore the meeting is not expected to run very long.  However, this process is important to the orderly running of NASCOE and the Microsoft Teams platform is available for us to meet as long as is necessary.  Your preparation and participation are greatly appreciated.

Please don’t hesitate to let my or any member of the Executive Committee know if you have any questions, concerns, or suggestions.


Rick Csutoras
NASCOE Secretary

2020 Resolutions Submitted as of 8/21/2020

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